Our Privacy
Policies
Website Privacy Policy
Privacy Policy
Introduction
This Privacy Policy explains how Pratap Partnership Ltd. ("we", "us", or "our") collects, uses, shares, and protects personal information about you when you visit or interact with https://www.pratappartnership.com/ (our "website") or use our services.
We are committed to protecting your personal information and being transparent about how we process it. This policy describes the types of information we collect, how we use it, the circumstances in which it may be shared, and the rights you may have regarding your information.
If you have any questions about this Privacy Policy or our data practices, you can contact us using the details in the Contact Us section below.
Last updated: 08/12/2026
Information We Collect
We may collect the following categories of information about you.
Information you provide directly
This includes information you provide when you:
- Identifiers (name, email, phone, IP address)
- Employment / professional data
- Account credentials
This information may include your name, email address, postal address, phone number, payment information, and any other information you choose to provide.
Information collected automatically
When you visit our website, we automatically collect certain technical and usage information. This may include:
- Usage data / browsing activity
- Location / geolocation
- Device and browser information
This information helps us understand how our website is used and allows us to improve our services. Some of this information may be collected through cookies and similar technologies.
For more details, please see our Cookie Policy.
Special Category Data
We do not intentionally collect special category data but may ask you where recruitment processes require — such as information about health, biometric identifiers, racial or ethnic origin, religious beliefs, or sexual orientation. Please do not submit this type of information through our website or services.
Information received from third parties
We may receive information about you from third parties, such as analytics providers, advertising partners, or social media platforms, where you have permitted those services to share information with us.
- Analytics & Performance
- Hosting & Infrastructure
- Security & Fraud Prevention
- Video & Media
- Marketing & Advertising
- Customer Support
- Social Media Platforms
How We Use Your Information
We use the information we collect for the following purposes:
- Providing and maintaining the service
- Account creation and authentication
- Legal compliance
- Customer support
- Marketing and advertising
Lawful Bases for Processing
Consent
We may process personal data where you have given clear consent for us to do so for a specific purpose, such as receiving marketing communications or the use of non-essential cookies.
You may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.
Contract Performance
We may process personal data where it is necessary to perform a contract with you or to take steps at your request before entering into a contract. This may include processing information to create accounts, deliver services, or process transactions.
Legal Obligation
We may process personal data where necessary to comply with legal obligations that apply to us. For example, we may be required to retain certain financial records for tax, accounting, or regulatory purposes.
Legitimate Interests
We may process personal data where it is necessary for our legitimate interests or those of a third party, provided that those interests are not overridden by your rights and interests.
Our legitimate interests may include operating and improving our services, maintaining website security, preventing fraud, and analysing how our services are used.
You have the right to object to processing based on legitimate interests in certain circumstances. See our Privacy Rights for more information.
With your consent
We may share information with third parties where you have given us consent to do so.
Cookies and Tracking Technologies
We use cookies and similar technologies to operate our website, analyse usage, and support certain functionality.
Some cookies are necessary for the website to function, while others may be used for analytics, performance monitoring, or advertising purposes.
For detailed information about the cookies we use and how to manage your preferences, please see our Cookie Policy.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including to meet legal, accounting, or reporting obligations.
When determining retention periods, we consider factors such as the nature and sensitivity of the information, the purposes for which it was collected, and applicable legal requirements.
Where personal data is processed on the basis of consent, we retain the data until consent is withdrawn or the data is no longer required for the purpose for which it was collected.
In practice, this means we retain your data for 2 years.
When personal information is no longer required, we will securely delete or anonymise it.
Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, alteration, or disclosure.
While we take reasonable steps to protect your information, no system or transmission of data over the internet can be guaranteed to be completely secure.
Your Privacy Rights
Depending on your location, you may have rights regarding your personal information, such as the right to access, correct, delete, or restrict the use of your data.
For detailed information about your rights and how to exercise them, please see our Privacy Rights.
Changes to This Policy
We may update this Privacy Policy from time to time.
The Last Updated date at the top of this policy shows when it was last revised.
Contact Us
If you have questions about this Privacy Policy or our data practices, you may contact us at:
Company Legal Name: Pratap Partnership Ltd.
Registered Address: Chippendale Suite The Nostell Priory Estate Yard, Nostell, Wakefield, West Yorkshire, England, WF4 1AB
Contact Email: info@pratappartnership.com
Company Phone Number: +44 1924679841
Data Controller
For the purposes of the EU GDPR and UK GDPR, Pratap Partnership Ltd. is the data controller responsible for your personal data.
If you are located in the UK or the EEA and believe your rights have been violated, you have the right to lodge a complaint with your local data protection authority.
In the UK, the supervisory authority is the Information Commissioner's Office (ICO) at ico.org.uk.
If you are in the EEA, you may contact the data protection authority in your country of residence, place of work, or where the alleged infringement occurred.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The "Last updated" date at the top shows when it was last revised.
General Recruitment Privacy & GDPR Policy
This policy was last updated on 30th August 2024.
Pratap Partnership (we/our) is a recruitment business which provides work-finding services to its candidates, and candidate-finding services to its clients (our Services). Pratap Partnership must process personal data (including sensitive personal data) so that it can provide these services. Your privacy is important to us; this Privacy and GDPR Policy explains the personal data Pratap Partnership processes, how we process it, and for what purposes.
Contents
- Who this policy applies to
- How we collect Personal Data
- Use of Personal Data in our Services
- Categories of data
- Recipient/s of data
- Our Legal Basis for Processing Personal Data
- Data Security
- Data retention
- Your rights
- Changes to this Privacy & GDPR Policy
- Our Contact Details
1. Who this policy applies too
This policy applies to you whether you are a candidate for one of our clients, an individual we are assessing as an employee of one of our clients, a client or potential client, and a source or a referee in respect to providing information or intelligence about a candidate or client.
Additionally, this policy will apply to you if you attend one of our events or have subscribed to receive information about our Services or any of our marketing materials.
2. How we collect Personal Data
You may give your personal details to Pratap Partnership directly, such as by communication with our staff members; on an application or registration form or via our website; our website cookies; or we may collect them from third-party databases and other public sources, such as: job boards, LinkedIn, company websites, former employer or employees, and referees.
We will only use your personal data in accordance with this Privacy & GDPR Policy. At all times we will comply with current data protection laws.
3. Use of Personal Data in our Services
For candidates: Pratap Partnership processes your personal data (which may include sensitive personal data) for the purposes of providing you with work-finding services and/or information relating to roles relevant to you. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you, and developing and managing our services and relationship with you and our clients.
For clients: Pratap Partnership processes your personal data for the purposes of providing you with candidate-finding services or other services, and other legitimate business purposes such as providing information relating to our services relevant to you. This includes for example, contacting you about relevant candidates, updating our databases, sending invoices to you, and developing and managing our services and relationship with you and our candidates.
Source and Referee: We will use source and referee data to perform our Services, in particular, to enable us to obtain your opinions on a candidate. We may also use this information to enable us to market our Services to you as a potential client. We may as well invite you to become a candidate in respect of the provision of our Services.
If you have opted-in, we may also send you marketing information and news via email and/or text. You can opt-out from receiving these at any time by replying to the email when you receive these communications from us.
In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
4. Categories of data
In all cases, we collect and process personal data about you, including your name, address, telephone number and email address.
Candidate: If you proceed with a job application, or should we consult you about a role, you may be required to submit a CV and additional personal data, such as professional qualifications, employment history and date of birth.
Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from such assessments or tests.
From time to time, we may ask you to provide sensitive personal data. We do this to facilitate the recruitment process, for equal opportunity monitoring purposes and to comply with legal and regulatory obligations.
We might also collect personal data from third-party databases and other public sources.
Client: We may collect personal data, information about your role, and other information provided to us by your organisation. We might also collect personal data from third-party databases and other public sources.
We may obtain this information directly from you or publicly available information.
Source and Referee: As well as basic contact information we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or publicly available information.
5. Recipient/s of data
Pratap Partnership may process your personal data and/or sensitive personal data with the following recipients:
- Clients (whom we may introduce or supply candidates to).
- Former employers whom we may seek references from.
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to.
- Other recruitment agencies in the supply chain.
- Service providers of our business, for example, our database provider.
- In the event of Pratap Partnership’s business being sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
6. Our Legal Basis for Processing Personal Data
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
If requested, Pratap Partnership will gladly help to clarify the specific legal basis that applies to the processing your data.
7. Data Security
We invest significant resources to protect your personal data, from loss, misuse, unauthorised access, modification or disclosure. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.
8. Data retention
We keep your personal data for as long as required to provide our Services, and in accordance with legal, tax and accounting requirements. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner. Where required by law, we will notify you when this has happened.
9. Your rights
- The right to be informed about the personal data Pratap Partnership processes on you;
- The right of access to the personal data Pratap Partnership processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
10. Changes to this Privacy & GDPR Policy
We will update this Privacy & GDPR Policy from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.
11. Our Contact Details
If you have any questions about this Privacy & GDPR Policy, have a complaint about this Privacy & GDPR Policy, or would like to exercise your rights with respect to your personal data, please contact us:
info@pratappartnership.com, or write to:
Pratap Partnership
Chippendale Suite
The Nostell Priory Estate,
Nostell,
Wakefield,
WF4 1AB
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, if you believe that your data protection rights have not been adhered to.